How to Use an OHS Policy Register

OHS compliance is not optional in Australia. You will need to have compliance tools in place such as policies, procedures, checklists, safe work methods….etc

Online OHS comes with over 60 pre-loaded documents including ohs policies and procedures. Check out more of its major features here.

But having all the documents in the world are no good if your people can’t access them 24 hours a day. That is the advantage of an in the cloud OHS system like Online OHS. Our OHS policy register keeps everything neat and tidy and easy to retrieve when you need a document most.

In this tutorial you will learn what a policy is, what is the difference between a policy and a procedure, why you need them, how to write a policy and how to build a policy using the Online OHS policy register.

Contact us today for an online demonstration of why Online OHS is right for your business.

Major features of the Online OHS system

online ohs cloud systemThe Online OHS management system has a raft of major features that make it an ideal in the cloud OHS solution for a wide variety of businesses.

  • Site Management feature for multiple location management
  • Permission Levels for different levels of access
  • Over 60 Pre-Loaded legal Documents (major selling point)
  • Employee Management System with Qualification and Induction Modules (major selling point)
  • Risk Management Section to help in compliance to Hazard Management
  • Action Register to show a history of your efforts
  • Incident module which generates comprehensive Graphed Reports and Statistics (major selling point)
  • Contractor Management System (major selling point)
  • Plant and Equipment, SWMS and Chemical Management Registers
  • Environmental Management
  • Checklist and Meeting Builders (major selling point)
  • Help and Support with ticketing system section

The main feature of course is that it is a cloud based management system, so that means you can access the system from anywhere with a device with an internet connection. Also if your computers are stolen, lost or destroyed in a fire – your data is safe in the cloud and there ready for you when you are ready to go again. For more details on the Online OHS system just click here.

Contact us for an online demonstration today and see why this system is right for your business.

New Features of Online OHS

The Online OHS system is choc full of new features and benefits. Check out this six minute video to review the Meeting Builder, new Quicklinks page, management permission level, the Action register, upload feature in the Accident module. These all help you with showing your OHS compliance.

Contact us today for a GoToMeeting to show you how this system can benefit your business…

Six Easy Steps to OHS Compliance

OHS Compliance for small to medium employers has never been easier!

Nor has OHS compliance been more important with stringent laws and penalties for employers who don’t comply. With the Online OHS system it’s a quick and easy six steps to set up your system and start complying with your OHS obligations. The system is cloud based and designed to be user friendly with an icon driven interface so that it is easy to navigate and start using straight away.

OHS laws are there to protect your best asset and make sure they are available to come to work every day. So show your commitment to your people and implement an easy to use system that they can all have a part in using and keeping themselves healthy and safe.

Check out the video below to see how easy it is to setup and start managing your OHS obligations.

Workplace Porn Kings

In September 2006, the Australian Quarantine and Inspection Service investigated 71 employees from their Sydney office after being tipped off about widespread abuse of their computer system. In July 2007, eleven quarantine workers were sacked and another fourteen resigned as a result of downloading and storing porn on their work computers. In all, over thirty employees lost their jobs and dozens more were fined and some had their salaries reduced. This misuse of the computer system had been occurring for five years, and involved child pornography in some cases.

On February 2nd 2010, Channel 7 viewers were able to see semi naked pictures of Miranda Kerr on a workers’ computer during a live cross to Macquarie Bank. The footage went viral across the Internet and Macquarie was branded a ‘porn friendly bank’.

On the 28th of July 2010 a Federal Court action was brought against Airservices Australia by two air traffic controllers for alleged bullying and sexual harassment. On numerous occasions explicit pornographic material was also sent throughout the offices of the Melbourne operations centre and complaints about it fell on deaf ears. They are suing for $1m each.

These cases, and many like them, highlight the risks many businesses have by allowing so called ‘Workplace Porn Kings’ to operate unchecked on the company-provided network. The costs of employee turnover are well documented and double when it is an essential employee who is caught abusing the company network. Company knowledge, experience, customer relationships and growth can all walk out the door because the employee was given unrestrained access to email and the internet.

Many businesses implement workplace policies regarding code of conduct and use of the internet and company computers, but many fail to enforce these policies with web or email filtering. The cost of an email or web filtering service pales into insignificance compared to the cost of losing a vital employee or damaging publicity.

The unchallenged workplace porn kings can also introduce other risks to the work place:

  • Computer viruses – most of which are designed to hack databases
  • An increase in spam email
  • Unfair dismissal claims
  • Productivity losses
  • Damage to corporate image – type ‘Porn Friendly Bank’ in Google.
  • Sexual Harassment claims – a biggie

A key legal issue is Vicarious Liability – which means the employer is liable for the activities of employees. So if your workplace porn king sends pornographic material to colleagues, the employer is liable for a sexual harassment claim.

So what needs to happen in the workplace with the ‘Porn King’? Put simply, a change in behavior needs to happen. This can be achieved in a couple of ways:

  • Regularly re-educate and remind employees of their expected behavior and workplace policies.
  • Implement an email and web filtering service to enforce the workplace policies.

Both need to happen at the same time and neither will succeed without the other. Businesses that fail to address the issue are exposed to heavy financial penalties that could have been easily and cheaply avoided.

So can your business afford to find one of your key employees downloading and distributing pornography? Can you afford a sexual harassment claim? Can you afford an unfair dismissal claim?
How much it will cost your business…