Online OHS Frequently Asked Questions
Q. What type of business or industries is the system best suited to?
A. Our OHS software system suits all businesses or organisations equally. Occupational Health and Safety legislation is all encompassing and every business must have an OHS system in place and reviewed regularly to comply. Our clients come from every industry imaginable and from as small as a sole trader through to large councils and corporates.
Q. What benefits do I get from the Online OHS software system?
A. The exact benefits depend on your circumstances but just some include.Decrease Compliance CostsIncrease ProductivityHelps you deal with workplace authoritiesAssists in exposure to harsh fines in the case of an incident or accidentSupport negotiations for reduced insurance premiumsSafeguard your image and reputationWin more workInductions for employeesCreate policies and safety documents
Q. What is involved in setting up the system for a business? How long will it take?
A. Within 24 hours of you signing up (and normally on the same day) you will receive your username and password details. Initially you will be required to fill out the online Starter Kit which walks you through the set up procedure to identify your current Sites of Work, Activities, Position, Plant and Equipment and Employees and review dates and responsibilities. From this the system will generate registers and begin alerting you as to when action is required. From here you can begin the process of developing further and using the built in Policy and Safe Work Method builders to fill in any gaps you may have. Time taken depends on the complexity and size of the organisation and how much you already have in place. At any stage during the above process we can help you out. OHS Compliance is not hard it just requires an allocation of some time and resources and with the Online OHS system minimising the cost, there is no reason why you should not comply.
Q. What about updates to the system?
A. The Online OHS software system is constantly being upgraded in line with our R&D initiatives as well as changes in legislation. Current members do not pay for any upgrades. These upgrades are also seamless, being an online ohs program we schedule in a time that will not disrupt users and upgrade from our end, the next time you log in you will be alerted of any added features, no need to do anything.
Q. How is OCS and the Online OHS system different from other OHS system providers?
A. Our point of difference is that we provide you with what we call the "Ultimate in Affordable OHS Systems". Our prices are based on the size of your organisation and you may pay monthly or yearly making it cost effective no matter what your situation. Also the Online OHS system is user friendly, designed to be used by non OHS personnel. It tells you what to do and when to do it and tracks any changes that are made. Need help, give as a call and we offer assistance at very reasonable rates. In fact we provide an entire ongoing, customisable, updatable system for less than many of our competitors simply supply an OHS manual for, and we give you that to.
Q. What is my commitment if I sign up today?
A. As part of our pricing policy you only pay for what you have used. Sign up for a monthly commitment and you can cancel at any time. If you take advantage of our discount for 12 months in advance payment then your commitment is for 12 months. If we have undertaken consulting work however this is not refundable, which we are sure you can understand.
Q. Where is my data stored?
A. The Online OHS system is stored on a secure server backed up every 24 hours. You data is encrypted and we do not share your details with anyone.
Q. I don't have the time or know-how to set up an OHS system but I understand that I need to comply, how can you help?
A. This is a common problem. We can do it all. Provide the system, obtain required details on your business, upload and populate the Online OHS system, set up review dates and reporting modules, advise and fill in the gaps you may have and hand back to you or continue to monitor and review. We call this our Corporate Pack. Contact Us to get a formal quote, it may cost less than you expect.